Reimbursements

Note

This section is marked as “toupdate”: update complete process

Overview

sequenceDiagram
    Professor->>+Reisekostenstelle: Antrag auf Genehmigung einer Dienstreise
    Reisekostenstelle->>+Professor: Genehmigter Antrag
    Note over Professor: Buchen
    Note over Professor: Konferenz (Rechnungen)
    Professor->>+Reisekostenstelle: Reisekostenabrechnung (inkl. Rechnungen und Antrag)
    Reisekostenstelle->>+Professor: Erstattung

Travel request

Create a new folder in Nextcloud with a new ID.
Travel request via Mitarbeiterservice Bayern

Select “Reisemanagement” -> “Neuer Genehmigungsantrag”
Fill out as much of the application as possible. This will reduce your workload when it comes to claiming travel expenses.
Air travel restrictions must be considered, in particular for short flights (2024-03-07_Rundschreiben Genehmigung von Flugreisen.pdf)

Confirmation

The applicant will receive the approval by email

Travel

Collect receipts for expenses

Hotel lists

TODO/include link here

Reimbursement of expenses

Invoice: Frankfurt School GGMBH
EMail: Dinara

Note

At the end of the settlement, all receipts/invoices must be attached to the “File Upload” section; otherwise, payment cannot be made! All original receipts must be retained by the traveler according to the statutory retention period (6 years / exception for projects: 10 years after the end of the project).