Responsibilities

Team members have different responsibilities, as summarized below.

All

Review security
Familiarize with and consider our standard operating principles (SOP) (Using issues for tasks, along with the overview of GitHub Issues)
Meet with Gerit on a regular basis (every 1-2 weeks)
To set a meeting, check the other’s calendar and send a calendar invitation via email
Use the planning sessions to discuss and document objectives and key results (OKR) in your agenda repository

Resource

Our agenda repositories on GitHub are here.

Familiarize with the relevant handbook sections:

Team assistant

Our team assistant manages the processes in the management section.

Notes:

Monitoring of deadlines:
- FlexNow (grades, planning of modules, changes in modules) , LUFV, exam supervision, …
- List of deadlines UnivIS: SoSe2026
- List of current and upcoming courses
Preparation and postprocessing of exams, register “sham participants”, order exam paper at in-house print shop (Mr. Stephan Hoh), provide necessary documents for exam supervisors, check corrected exams regarding points, find professor for second correction, enter grades in FlexNow, send exam papers back to examination office

Optional future tasks

Reimbursement of expenses (e.g. licenses, case studies, which were paid with own credit card)
External lectureship management (application at deanery, arrangement of lecture dates, room booking, transponder organizing, support with remuneration)
Support with organising excursions
Appointment management for professor
Application for and settlement of study grants
Recording of publications in FIS

Useful links

VC: Sekretariate WIAI
VC: Infoportal Sekretariate (Note: the materials will be updated.)
Familiarize with the relevant handbook sections:
- 10 Lab processes
- 30.02 Courses

Student assistants

Document working hours
Upon completing the Bachelor or Master: notify our team assistant to prepare a new contract.
Use the work-hub for knowledge management
Teaching: Contribute to evaluations, improvements and pedagogy (e.g., by contributing to teaching materials, writing teaching cases/tips).
Familiarize with the relevant handbook sections:
- 20 Research processes
- 30 Teaching processes

--- title: "Responsibilities" --- Team members have different responsibilities, as summarized below. ## All - Review [security](/management/security.html) - Familiarize with and consider our [standard operating principles (SOP)](/management/sop.html) (Using issues for tasks, along with the [overview of GitHub Issues](https://github.com/issues/assigned){target=_blank}) - Meet with Gerit on a regular basis (every 1-2 weeks) - To set a meeting, check the other's calendar and send a calendar invitation via email - Use the [planning sessions](https://digital-work-lab.github.io/handbook/docs/00.goals.html#annual-cadence){target=_blank} to discuss and document objectives and key results (OKR) in your [agenda repository](/management/agendas.html){target=_blank} ::: resource Our [agenda repositories](/management/agendas.html){target=_blank} on GitHub are [here](https://github.com/orgs/digital-work-lab/repositories?q=topic%3Aagenda){target=_blank}. ::: - Familiarize with the relevant handbook sections: - [Goals](/management/statement.html) - [Standard operating procedures](/management/sop.html) - [Systems](/management/systems_overview.html) - [Resources](/management/resources_misc.html) - [Vacation](/management/vacation.html) - [Development](/academy/development.html) ## Team assistant Our team assistant manages the processes in the management section. Notes: - Monitoring of deadlines: - FlexNow (grades, planning of modules, changes in modules) , LUFV, exam supervision, ... - List of deadlines UnivIS: [SoSe2026](https://vc.uni-bamberg.de/pluginfile.php/2939703/mod_resource/content/1/Terminplanung%20Sommersemester%202026.pdf){target=_blank} - [List of current and upcoming courses](/management/course_organization.html) - Preparation and postprocessing of exams, register "sham participants", order exam paper at in-house print shop (Mr. Stephan Hoh), provide necessary documents for exam supervisors, check corrected exams regarding points, find professor for second correction, enter grades in FlexNow, send exam papers back to examination office ::: {.callout-note title="Optional future tasks" collapse=true} - Reimbursement of expenses (e.g. licenses, case studies, which were paid with own credit card) - External lectureship management (application at deanery, arrangement of lecture dates, room booking, transponder organizing, support with remuneration) - Support with organising excursions - Appointment management for professor - Application for and settlement of study grants - [Recording of publications in FIS](/research/publication.html) ::: ## Useful links - [VC: Sekretariate WIAI](https://vc.uni-bamberg.de/course/view.php?id=58679){target=_blank} - [VC: Infoportal Sekretariate](https://vc.uni-bamberg.de/course/view.php?id=12){target=_blank} (**Note**: the materials will be updated.) - Familiarize with the relevant handbook sections: - [10 Lab processes](/docs/10-lab/10_processes/) - [30.02 Courses](/management/course_organization.html)  ## Student assistants - [Document working hours](/management/compliance.html#documentation-of-working-hours) - Upon completing the Bachelor or Master: notify our team assistant to prepare a new contract. - Use the [work-hub](https://github.com/digital-work-lab/work-hub){target=_blank} for knowledge management - Teaching: Contribute to [evaluations](/teaching/evaluations.html), [improvements](/teaching/improvements.html) and [pedagogy](/teaching/pedagogy.html) (e.g., by contributing to teaching materials, writing teaching cases/tips). - Familiarize with the relevant handbook sections: - [20 Research processes](/docs/20-research/20_processes/) - [30 Teaching processes](/docs/30-teaching/30_processes/)