Systems

Note

This section is marked as “toupdate”: completely update

TODO:

  • Content production systems (internal, but also pulic and collaborative): Quarto (website, paper, presentation, thesis) - with overview of templates (highlighting git/pandoc/markdown choice)
  • Administration systems (grades, nextcloud, …)
  • Collaboration systems (meetings, …)
  • Explicitly discuss tradeoff: git means no Zotero, no Word… But: it also means immediate involvement of new team members, algorithms (LLMs), and external contributors

Welcome to the chapter on IT systems. We prefer open-source tools and open-data formats:

Markdown is our preferred open-data format for the documentation (website), for writing papers and theses, managing knowledge, and creating slides. It is platform-independent, integrates well with git, and can easily be converted to other formats (e.g., PDF, HTML, DOCX) using Pandoc.

graph LR
    A[Edit Markdown Handbook pages on GitHub] -->|triggers:GitHub Actions| B[Live Website]
    C[Edit Markdown Slides on GitHub] -->|triggers:GitHub Actions| D[HTML slides]
    E[Edit Markdown Paper on GitHub] -->|triggers:GitHub Actions| F[Paper PDF/DOX]

General systems

System Description
handbook - Hosted on GitHub
- Editing guidelines
- Distributed version control system to collaborate in software development projects, and for collaborating in writing and teaching
- Our preferred choice for manuscripts, and lecture material
Nextcloud - Clients (use Nextcloud Files)
- Contains all confidential materials for lab management, teaching, research, funding, and service (following the same structure as the handbook).
- “Anmelden”, URL: https://nc-2272638881871040784.nextcloud-ionos.com/, give access in Browser (pop-up), accept default settings
- Our preferred choice for confidential data, and binary/large files
- Collaborative editing of a shared document (without login): create md-file and public link (can edit)
System Description
Mail - Every member of the university gets a mail assigned
- Personnel has the format firstname.surname@uni-bamberg.de while student mail addresses have the format firstname1-firstname2-firstname3-(...).surname@stud.uni-bamberg.de
- The messages are accessible via Outlook or any other e-mail client
Teams - Platform for collaboration and organization, allowing users to create different areas called “Teams” to work together or manage part of their online teaching
- Shared chat and separate chats in different channels
- Lectures and seminars can be held as phone or video meetings with up to 250 participants
- Recording functionality
- Collaborate on files within a team
Zoom - Single-Sign-On-Url: uni-bamberg
- Online service for web conferencing
- Teaching as Meetings or Webinars
- Recording functionality
- For events that exclusively involve members students of our university, please use Teams because of data security and privacy concerns
Calendly - Allow students to book appointments, which are automatically added to the Outlook calendar
- Example: 30-minute meeting
Nuudel - Doodle replacement

Machine setup

  • Eduroam: Log-in with university credentials
  • VPN: Some Services are only available via VPN or within the university network
  • Proxy servers: Residential proxy server service
  • LanguageTools: Free Online Spellchecker (local setup: see academy)

Outlook: Calendar permissions

Sharing calendars -> You decide what the other person can see
Permission settings -> In your own calendar, click on “Eigenschaften” -> “Berechtigungen”

Resources