Exams

Note

This section is marked as “toupdate”: completely update

Administration

When creating the course in FlexNow, we state that exams will be organized by the examination office (“zentral organisiert”).
Team Assistant: order labels etc. (“Etiketten und Mantelbögen”) as needed
The examination office sends out an e-mail request, asking for the number of additional students (“Meldung der Scheinteilnehmenden”)

Preparing the exam

Resource

See confidential exam repositories in course overview

Creating a new exam

Copy the template_for_copying.tex to archive and rename; Start with the _with_solution.tex
Update the header (semester)
Check admissible auxiliaries (student summaries)
Create exam questions (referring to collection_exam_questions_and_solutions.tex)
Check whether all the contents were covered in the lecture (if sessions were skipped, the contents cannot be covered in the exam)
Check specific notes in the README.md of the respective exam repository
Add grading notes, e.g., “Bewertung: pro fehlendem Zustand und Kante: -0,5 Punkte”
Count points within tasks
Count points overall
Check for missing items (A,B,D)
Spellcheck
Copy the template and remove the solutions (including multiple-choice checks), update the header
Update the collection_exam_questions_and_solutions.tex
When the exams are not printed immediately, add a reminder to include the student summaries (if applicable)

Print

Print exams
Add student summaries (if applicable)

Preparing materials

Examination documents by mail
Envelope includes:
- Important exam documents for your central exams
- Checklist for completing the written exams
- Name labels
- Examination protocol
- Event log during an exam
- Name notices
- Signs “Please do not disturb the exam.”
- Attendance list/paper check
- Checklist “Examination Process Flow”
- Supervision guidelines
- Information sheet on canceling an exam for health reasons
- Participants during maternity leave, “Scheinteilnehmende”, etc.
Professor includes the exam sheet (and summaries if applicable)

Examination day

Examination dates are announced via email by the examination office
Materials are provided by the professor
The secretariat will receive further important information by email, for example, on the topic of “identification after exams” (“Nachträgliche Identitätsfeststellung”)

Important

Cases of cheating (Unterschleif): immediately enter it into FlexNow and send the exam to the examination office (do not grade it)
Cases of missed exams (Versäumnisklausuren): immediately enter it into FlexNow, archive the exams for 1 year in the filing cabinet.
Send the exam sheets, protocols (Anwesenheitslisten), and two empty exams to the examination office immediately after the exams are completed.
Empty exams (Versäumnis-Klausur): archive for one semester.

Grading

Create a reminder for the deadline: approx. 15. September (summer term), 24. March (winter term). Grade early because colleagues may be on vacation before the deadline (not available to review failed exams).
Add bonus points if any and if exam is passed. Otherwise, note the bonus points and add a note “kann nicht angerechnet werden”.
Do not dispose of empty exams
Use the grading scripts to assign grades and prepare FlexNow import
Have failed exams reviewed by a second professor

Entering grades (in FlexNow)

Note

Certificates can be issued if exams are not (yet) available in FlexNow (see process)

Login: FlexNow - Lehrstuhlmodul - Prüfungsteilnehmer / zentral organisiert / Veranstaltung auswählen / Teilnehmer laden
Formular zum Ändern einzelner Teilnehmer: Noten eingeben (Punkte müssen nicht eingegeben werden), speichern und weiter
Oder CSV: export (utf-8), add grades/points via vlookup, import (csv-format: semicolon, no quotes)
Im oberen Bereich: Teilnehmer laden, drucken, exportieren via LV-Semester: “Noten endgültig freischalten und verbuchen” (Nextcloud). After the activation, changes can only be made through the examination office (wiai.pruefungen@uni-bamberg.de)
Only store grades as PDF (not as csv)?
Klausuren entsprechend der Reihenfolge im PDF sortieren.
The corrected examination papers should be returned to the Examination Office (via Hauspost) in a secure box or envelope.

Projekt:

Dezentral
“Teilnehmer hinzufügen”
Noten eintragen
Noten freigeben
Noten als PDF in Nextcloud ablegen (ggf. Excel-Datei löschen)

Note

If grades cannot be entered, reach out to the FlexNow team via e-mail: flexnow@uni-bamberg.de.

ERASMUS students

For ERASMUS students, the FlexNow team has to assign students to modules. Use the following e-mail template:

Betreff: Anlage eines Moduls für ERASMUS Studierende

Liebe Kolleginnen und Kollegen des FlexNow-Teams,

Darf ich Sie bitten, in FlexNow das nachstehende Modul für die unten genannten ERASMUS-Studierenden anzulegen:

* **Modulhandbuch:** Modulhandbuch Bachelor Wirtschaftsinformatik – Studienbeginn ab dem WS 2024/2025
* **Modultitel:** LV\_721\_114387\_1\_81\_1 – Digital-Work-Projekt-B: Bachelorprojekt aus der Fächergruppe Wirtschaftsinformatik (Wagner)

Für folgende Studierende:

* Student name (student ID)
* Student name (student ID)
* Student name (student ID)

Vielen Dank im Voraus!

Mit freundlichen Grüßen
Gerit Wagner

Once students can be selected, double-check the number of ECTS before submitting grades.

--- title: "Exams" transition_status: "toupdate" transition_comment: "update" --- ::: callout-note This section is marked as "toupdate": completely update ::: ## Administration - When creating the course in FlexNow, we state that exams will be organized by the examination office ("zentral organisiert"). - Team Assistant: [order labels etc.](/management/orders.html#examination-documents) ("Etiketten und Mantelbögen") as needed - The examination office sends out an e-mail request, asking for the number of additional students ("Meldung der Scheinteilnehmenden") ## Preparing the exam ::: resource See confidential `exam` repositories in [course overview](course_overview.html#data-and-materials) ::: **Creating a new exam** - Copy the `template_for_copying.tex` to archive and rename; Start with the `_with_solution.tex` - Update the header (semester) - Check admissible auxiliaries (**student summaries**) - Create exam questions (referring to `collection_exam_questions_and_solutions.tex`) - Check whether all the contents were covered in the lecture (if sessions were skipped, the contents cannot be covered in the exam) - Check specific notes in the `README.md` of the respective exam repository - Add grading notes, e.g., "Bewertung: pro fehlendem Zustand und Kante: -0,5 Punkte" - Count points within tasks - Count points overall - Check for missing items (A,B,D) - Spellcheck - Copy the template and remove the solutions (including multiple-choice checks), update the header - Update the `collection_exam_questions_and_solutions.tex` - When the exams are not printed immediately, add a reminder to include the student summaries (if applicable) **Print** - Print exams - Add student summaries (if applicable) ## Preparing materials - Examination documents by mail - Envelope includes: - Important exam documents for your central exams - Checklist for completing the written exams - Name labels - Examination protocol - Event log during an exam - Name notices - Signs “Please do not disturb the exam.” - Attendance list/paper check - Checklist “Examination Process Flow” - Supervision guidelines - Information sheet on canceling an exam for health reasons - Participants during maternity leave, "Scheinteilnehmende", etc. - Professor includes the exam sheet (and summaries if applicable) ## Examination day - Examination dates are announced via email by the examination office - Materials are provided by the professor - The secretariat will receive further important information by email, for example, on the topic of “identification after exams” ("Nachträgliche Identitätsfeststellung") ::: callout-important - Cases of cheating (Unterschleif): immediately enter it into FlexNow and send the exam to the examination office (do not grade it) - Cases of missed exams (Versäumnisklausuren): immediately enter it into FlexNow, archive the exams for 1 year in the filing cabinet. - Send the exam sheets, protocols (Anwesenheitslisten), and two empty exams to the examination office immediately after the exams are completed. - Empty exams (Versäumnis-Klausur): archive for one semester. ::: ## Grading - Create a reminder for the deadline: approx. 15. September (summer term), 24. March (winter term). Grade early because colleagues may be on vacation before the deadline (not available to review failed exams). - Add bonus points if any and **if exam is passed**. Otherwise, note the bonus points and add a note "kann nicht angerechnet werden". - Do not dispose of empty exams - Use the [grading scripts](https://github.com/fs-ise/handbook/tree/main/src/grading){target=_blank} to assign grades and prepare FlexNow import - Have failed exams reviewed by a second professor ## Entering grades (in FlexNow) ::: callout-note Certificates can be issued if exams are not (yet) available in FlexNow (see [process](certificates.html)) ::: - [Login: FlexNow](https://fn2web.zuv.uni-bamberg.de/FN2AUTH/FN2AuthServlet?op=Login){target=_blank} - Lehrstuhlmodul - Prüfungsteilnehmer / zentral organisiert / Veranstaltung auswählen / Teilnehmer laden - Formular zum Ändern einzelner Teilnehmer: Noten eingeben (Punkte müssen nicht eingegeben werden), speichern und weiter - Oder CSV: export (utf-8), add grades/points via vlookup, import (csv-format: semicolon, no quotes) - Im oberen Bereich: Teilnehmer laden, drucken, exportieren via LV-Semester: "Noten endgültig freischalten und verbuchen" ([Nextcloud]({{< var nextcloud.grades >}}){target=_blank}). After the activation, changes can only be made through the examination office (wiai.pruefungen@uni-bamberg.de) - Only store grades as PDF (not as csv)? - Klausuren entsprechend der Reihenfolge im PDF sortieren. - The corrected examination papers should be returned to the Examination Office (via Hauspost) in a secure box or envelope. Projekt: - Dezentral - "Teilnehmer hinzufügen" - Noten eintragen - Noten freigeben - Noten als PDF in Nextcloud ablegen (ggf. Excel-Datei löschen) ::: callout-note If grades cannot be entered, reach out to the FlexNow team via e-mail: [flexnow@uni-bamberg.de](mailto:flexnow@uni-bamberg.de>). ::: ## ERASMUS students For ERASMUS students, the FlexNow team has to assign students to modules. Use the following e-mail template: ```Markdown Betreff: Anlage eines Moduls für ERASMUS Studierende Liebe Kolleginnen und Kollegen des FlexNow-Teams, Darf ich Sie bitten, in FlexNow das nachstehende Modul für die unten genannten ERASMUS-Studierenden anzulegen: * **Modulhandbuch:** Modulhandbuch Bachelor Wirtschaftsinformatik – Studienbeginn ab dem WS 2024/2025 * **Modultitel:** LV\_721\_114387\_1\_81\_1 – Digital-Work-Projekt-B: Bachelorprojekt aus der Fächergruppe Wirtschaftsinformatik (Wagner) Für folgende Studierende: * Student name (student ID) * Student name (student ID) * Student name (student ID) Vielen Dank im Voraus! Mit freundlichen Grüßen Gerit Wagner ``` Once students can be selected, double-check the number of ECTS before submitting grades.